Club Northwest
Meeting
Minutes
July
9, 2007
Club
Northwest Office
Attendance: Board
Nick
Fleming, Becca Gillespy, Saul Kinderis, Tony Young, Bill Roe (via phone), Ed
Ledger, Lance Giles, and Shelley Neal
Guests:
None
Contractors: Brian Oster, Chuck Bartlett, Martin Rudow
Openings: Meeting called to order at 7:35 pm
Minutes: Tony Young
Motion
made to approve June minutes as amended by Ed and seconded by Becca. Motion passed.
Financial
Report: Bill Roe
Not
available for board review. Saul and
Bill to finalize Financials to be emailed to board using new six column ledger
sheet later in the month.
Martin
reported NW Runner deposit of $6,228 for June.
Significantly better than previous month, due to increase in advertising
and possibly the new glossy High School section. Martin believes that positive trend will
continue.
Discussions
on July’s NW Runner add for the All Comers Series. Several discrepancies noted. Martin will run new correct advertisement in
next publication.
Lance
will receive two checks from Bill at Weds All Comers meet in
Membership: Nick Fleming
Discussions
on our need to contact existing and new members. Members reportedly still not receiving their
CNW T-shirts and membership cards in an appropriate timeframe. Brian currently doing the job. Two suggestions as to going forward.
1.
Chuck
takes over the position with payment allocation the same ($300 monthly plus
payment for each head count of $5).
Yearly costs would be $5,600.
$3,600 for guaranteed payment plus another estimated $2,000 on head
count.
2.
Becca
would be named VP of Membership and not receive the same payment
structure. All expenses with contacting
members would be covered though.
Saul
proposed that “if Becca takes on membership, she would receive a $100 monthly stipend
for compensation not to exceed an undetermined dollar amount. Starting
in July – transition Becca into the membership role and cover all expenses
expected (mailing, phone, etc,..).
With
agreement from Chuck, Brian and others, the following amendment was made by
Nick, “Becca starts immediately – with reimbursements for any direct costs –
and that there would be a future discussion on compensation package at a later
date.”
Ed
seconded the motion. Unanimously passed.
Discussion
on raising the annual membership fees from the current levels of $30
individual, $50 family, and lifetime $250 amounts. Current levels have been in place for several
decades.
After
a lot of discussion, Brian proposed, “that students price should be $40, individual
to $50, family to $75, and lifetime to $500 beginning August 1st.”
Nick
moved to accept proposal. Lance seconded
the motion. Unanimously passed.
Noted
that advertising should run in the NW Runner magazine to announce new
membership rates.
Bill
and Nick discussed changing the CNW logo slightly. Future discussion planned.
Nick
working on tracking membership cards sent from
Events: Brian Oster
July
25th reminder that the West Seattle All Comers meet will include the
Hammer Throw and Steeplechase events.
Discussed
skipping future July 4th All Comers meets because of historically
low attendance. This year’s entries were
101. Normally 250 – 350 entries.
Firecracker
5k had about 1,000 registered entries (maybe an additional 100 last
minute unregistered entries). 996
finishers with no mishaps or injuries to report! Saul will have the race on Youtube.
Discussion
on promoting Winter Grand Prix Series with Federal Way Track Club. We would need 15 – 20 people for each event
(every other weekend for six events), for course marshals, entries, set-up and
take-down. Possibly have CNW announced
as Sponsor and pay for ads in the NW Runner magazine.
Team Report: Chuck Bartlett
Twelve
athletes going to Club Nationals in
The
team has added Mike Sayenko (formerly UW and an Olympic Trials marathon
qualifier)!
Discussion
on having “sponsored” athletes commit to Club Nationals (Track and Field, Cross
Country or Road Racing), as a prerequisite for sponsorship.
Lance
discussed that out of state athletes should still get the same sponsorship
consideration for participating in Club National events. Saul suggested we limit the dollars on
sponsorship to out of area (
Lance
brought up that Club Nationals entries has gone from 478, 900, and 1,169 during
the past three years.
Becca
noted that pole vaulters traveling to Track Nationals will need additional $80
for shipment of poles.
Shelley
made a proposal that, “We approve Chuck’s contract.” Chuck to receive $450 a month with contract
to expire December 2008. Noted that
Chuck can void contract and renegotiate prior to expiration.
Ed
seconded the motion. Unanimously passed.
Saul
and Shelley made new contract for Team Coach and passed out in June’s Board
meeting. We will vote on this in August.
Shelley
brought up the airfare price for going to
Becca
noted that only one out of four athletes had uniforms for recent
competition. Discussed having extra
tight shirts for vaulters, jumpers and sprinters. We should consider having some inventory on
these items or pay for alterations if necessary. Chuck said that 100 white technical shirts
were on hand and that there would be a future “screening of logo” expense to
pay.
New
Business: Nick Fleming
Nick
will be sending out new sampling of a “Welcome” letter to new members.
Becca
discussed a future Garage Sale for Club and there was a discussion as to
benefits of having it at various sites.
Will decide via email later.
Reminder
that next meeting will be August 13th.
The
move to adjourn was made by Nick and seconded by Ed at 9:35.