Club Northwest
Meeting Minutes
June 12, 2006
Club Northwest Office
Attendance: Board
T.P., Bill Roe, Phil Finger,
Guests: None
Contractors:
Martin Rudow of Northwest
Runner
Brian Oster of ProMotion
Events
Chuck Bartlett of Chuckit and
Club Northwest’s Team Manager
Openings:
Meeting began at 7:30
pm. There were not enough board members
to constitute a quorum so no voting on items could be done, including approval
of minutes for the month of May meeting.
Financial Report: Bill Roe
Balances of all
accounts: $32,593.39. There is $2,400 in accounts receivable from
All Comers sponsors. There is $1,500 in
accounts payable for prize funds to 2005 All Comers athletes. Club Northwest’s net worth is
$33,493.39. Bill proposes to move
$10,000.00 immediately into a CD.
Estimated income in the next month is $5k from All-Comers, $3k from
Firecracker and $3k from Northwest Runner.
Estimated expenses for next month are $1,200 for PME, $600 for CB, $3k
for All-Comers and $2-3k for NCC T&F.
Northwest Runner Report: Martin Rudow
Club received a check in the
amount of $7,286.00 from Northwest Runner.
Team:
Club Northwest will be
sending a team to the Open and Master’s Cross Country Nationals on December 8th
and 9th, 2006. Chuck, Bill
and Shelley will be looking at appropriate club manager duties and
responsibilities.
Events and Membership: Brian Oster/
See attached report.
club northwest
Pro-Motion Report:
EVENTS
·
All Comers flyers
have been distributed to high school track & x-country coaches in the
Northwest. This is in addition to the regular mass distribution to
approximately 175 outlets. We will also
send an email blast to our complete email database as part of the Firecracker
email in late June.
o
We have had two
All Comers so far. Bill to report on those.
o
All All Comers
invoices have been sent out.
o
RRS will have a
presence at the next All Comers as the meet sponsor (they switched with Puma)
·
A sample RRS
Firecracker 5000 shirt is here tonight. Shirts are given out at all the
registration outlets.
o
Brochures and
posters are also available. We kindly ask that all members take a stack of
brochures and distribute them as they may.
o
Two page ad (in
conjunction with RRS) in the June issue of NW
Runner Magazine. July will have a full page ad.
o
As always, CNW
members receive $15 off their Firecracker entry, provided they don’t wait until
day of event registration.
o
Also as always,
there are no comp entries for CNW members (exception being Board members), but
we encourage club members not running to volunteer.
·
Iron Girl. The September 10th Women’s only 5K &
10K event to be held at
·
Non-running or
CNW related. We are assisting with the production of the
Washington Brewers Guild’s Brewer’s Festival this weekend at the
club northwest
Pro-Motion Report:
Membership
o
TP and Nick
continue their due diligence in hosting the Saturday morning runs every second
and forth Saturday from this office...to date there have been no takers. It has been suggested that an ad be placed
periodically in NW Runner.
o
Brian has been
going to RRS every Tuesday (well, almost every Tuesday) for the posted Tuesday
evening member runs. Faring only slightly better than Saturdays, there have
been a total of three runners attending, but not consistently. Maybe in the
same ad?
o
RRS remains
receptive to other membership building ideas, including hosting CNW nights from
the store, buying pizza and drinks, etc. But Board support for this would be
needed so we don’t have a weak turnout like the first time. Additional
suggestions are welcome.
o
SJJ has expressed
similar interest in supporting Club member events.
o
With one or two
minor glitches, membership is up to date within 2-3 weeks (meaning it take up
to 3 weeks after you join to receive your card, depending on your place in the
printing cycle).
o
Hopefully, the
Board can discuss the possibility of increasing membership dues this July, or
holding off until the first of next year.
We would like a decision on this soon so we can prepare letters to
members if necessary.
Athlete attendance at 2006
All Comers meets so far has been down slightly, possibly due to cost of
gasoline and schools not being out yet.
New Business:
Club Northwest Board Member
meeting attendance was discussed. It was
agreed that notice of future meetings would be sent out by the prior Friday and
members who would not be able to attend would notify Phil no later than the
Sunday before the meeting. If prior
notice is not received, the assumption is that the member plans to attend. 2006 CNW Board Meeting attendance thus far is
as follows with “X” indicating meetings attended:
Jan Feb
Mar Apr May
Jun
TP X X
X X X
X
Bill X X
X X X
X
Shelley X X
X - X
X
Nick X X
- X X
X
Phil X X
X X
X X
Hatz X X
X
Tony R X -
- - X
-
Tony Y X -
- X X
-
Sarah X X
- -
-
Saul X -
- -
X -
Regie - -
X - X
-
Discussion of board member
attendance guidelines outlined in the 2006 Club Northwest Handbook followed and
will be a topic in future meetings.
Meeting adjourned at 8:41 pm.
The next Club Northwest Board
meetings will be July 10th and August 14th.